Quiltacy
Frequently Asked Questions
Common questions about recording, printing, and sharing your quilts.
Is my data private?
Yes. Each account is completely separate. You can only ever see your own quilts and works in progress; no one else can view your records unless you choose to create a public gallery link (which is entirely optional and off by default).
Do I have to fill in every field?
No. Almost every field is optional. You can save a record with just a name and come back to fill in the rest over time. This makes it practical to log quilts you made years ago, even when your memory of the details is incomplete.
Can I use Quiltacy to record quilts I made in the past?
Yes, and that's one of the most common uses. Many quilters start by logging everything they've already made (decades of work) before adding new quilts as they're completed. Partial records are fine.
How many quilts can I record?
It depends on your plan. The free tier supports up to 5 quilt and WIP records combined. The Standard tier supports up to 30. The Premium tier is unlimited. Each record can have up to 10 photos regardless of plan.
Can I use Quiltacy on my phone?
Yes. Quiltacy is designed to work on phones, tablets, and computers. You can photograph a finished quilt and log it right away without sitting down at a computer.
What is the difference between the Quilt Log and Works in Progress?
The Quilt Log holds completed quilts: things you've finished and bound. Works in Progress holds projects that are still underway. When you finish a WIP, you can convert it to a completed quilt record with one click, and all your notes, photos, and cost tracking carry over automatically.
How does cost tracking work?
Each record has an Estimated Cost section with line items for fabric, pattern, backing, batting, binding, thread, and longarm quilting. You can edit all of the line items or add your own custom lines. Quiltacy totals them all up automatically. Costs are included in every quilt record by default, but can be hidden or excluded from any PDF or public gallery link.
Can I print my records?
Yes. Quiltacy can generate two kinds of PDFs: a single-record printout for one quilt (good for gifting with the quilt or keeping for insurance), and a full archive book that compiles all your completed quilts into one document. You can choose portrait or landscape orientation, US Letter or A4 paper, and whether to include photos and costs. See the printing guide for more detail.
Can I share my quilt log with other people?
Yes, optionally. You can turn on a public gallery link from your account settings. The link lets anyone view your quilt log and records without creating an account. You control exactly what the link shows (completed quilts, works in progress, or both) and whether costs are visible. The gallery is off by default and you can disable it at any time.
What happens to my records if I stop my subscription?
If you stop your paid subscription, your records remain intact. You keep full access to view and edit everything you've recorded — no matter how many quilts are in your archive. Your account returns to the free tier: if your archive has five records or fewer, you can continue adding quilts as normal until you reach the free tier's threshold of 5 quilt records. If you have more than five, your existing records stay intact and editable, but you won't be able to add new ones until you restart a subscription. Printing and your public gallery link are not available on the free plan.
Is there a mobile app?
Not yet. Quiltacy is a web app that runs in your phone's browser, no download needed. A dedicated app may come later.
What if I forget my password?
Use the password reset page. Enter your email address and you'll receive a link to set a new one.
Can I add my own fields to a quilt record?
Yes. At the bottom of the Quilt Details section there's an "Add a custom field" option. You can create as many labeled text fields as you need, for things like exhibition history, awards, special techniques, or anything else that matters to you.
How do I permanently label a quilt?
To help you remember to label every quilt, Quiltacy includes a checkbox for this step on every quilt record. For a guide detailing all of the ways you can create a quilt label, check out the labeling guide in Resources.
Does Quiltacy work for quilters outside the United States?
Yes. The cost tracking supports multiple currencies, and PDFs can be generated on A4 paper as well as US Letter.
I have a question that isn't answered here.
Use the contact page and we'll get back to you!
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